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- Communicate with all team members
so they know what their project is, how to dress, where to meet,
what tools to bring and what they will be doing. Communicate
the importance of upholding their commitment to the agency they
will be volunteering at. When you select a project, the agency
is counting on all of your volunteers.
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- Visit the site beforehand, when
appropriate. This will help you to know exactly what the project
will involve and what supplies are needed.
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- Arrange for team t-shirts. (This
is optional, but will help identify your group in pictures,
including those taken by the media.) For your convenience, you
may download the Day of Caring logo.
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- Procure supplies/safety gear requested
by the agency.
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- Develop a rain
strategy. How will you contact all volunteers if your project
is cancelled?
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- Arrange for transportation (carpools,
distribute directions, etc.).
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- Sign any liability forms requested
by agencies.
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- Submit
the names of the volunteers
for each project on-line
by the due date at the beginning
of September (see timeline).
It is essential that these names be spelled correctly. This
list will be used in all recognition pieces, and will be submitted
to the agencies so they know who to expect on the Day of Caring.
Please be attentive to the deadline for registering volunteers.
Last minute additions and changes significantly impact final
preparations. If your volunteer team is extremely large, you
may e-mail an Excel spreadsheet (click
for an example) to Shaele
Wood who can copy and
paste the names into the database. Please include fields for
the volunteer's first name, last name, company, project number
and times the volunteer will be at the project site, if different
than the group.
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