DOCLOGO2017

Day of Caring Main Image 2017-4

Planning for the Day

Spend some time planning before your team arrives at the project site to be sure that this day is a positive experience for your volunteer team and for the agency that you’ll be working with!

  • Contact the Agency Project Coordinator of each project that your team has signed up to complete and communicate consistently and thoroughly up to the day of the event. 
  • Communicate with all team members so they know what their project is, how to dress, where to meet, what tools to bring and what they will be doing. Confirm that all team members are comfortable with the work you have signed up to complete. 
  • Visit the site beforehand, when appropriate. This will help you to know exactly what the project will involve and what supplies are needed.
  • Procure supplies/safety gear requested by the agency.
  • Develop a rain strategy. How will you contact all volunteers if your project is cancelled?
  • Arrange for transportation (carpools, distribute directions, etc.).
  • Sign any liability forms requested by agencies.
  • Keep a record of the names and email addresses of the volunteers on your team in an Excel spreadsheet, and confirm that they all show up to work on the day of the event. You will be asked to submit this list to This email address is being protected from spambots. You need JavaScript enabled to view it. after the projects take place.Please be sure to advise This email address is being protected from spambots. You need JavaScript enabled to view it. of any changes to the number of volunteers on your team ASAP. Changing the number of volunteers on your team can significantly impact agency preparations for the Day of Caring. 
  • Download and print a checklist version of this page for your reference.