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After the Day of Caring

Take time to celebrate all that has been accomplished at your nonprofit or school! Write about it in your newsletter and/or on your website and send thank you notes to the volunteers!

United Way Day of Caring Evaluation forms will be available in September using Survey Monkey. In the meantime, please send all feedback to our This email address is being protected from spambots. You need JavaScript enabled to view it. . Thank you!

On the Day of Caring

The United Way Day of Caring is finally here and your agency is thrilled to have volunteers coming in to help with projects. Here’s how to make the day a special one for you and the volunteers:

  • Attend the Kickoff Breakfast Rally at John Paul Jones Arena.
  • Allow time for event set up and clean up.
  • Have your volunteers register with the sign-in sheets provided by the United Way.
  • Give your volunteers a brief orientation and tour of your agency/program
  • Review project details with your volunteer team
  • Be accessible to volunteers and answer questions as necessary.
  • Click here for a printable version of this information.

Welcome your volunteers with a banner and make them feel at home at your agency. The Day of Caring is a "ready-made" marketing opportunity for your agency! Don't miss this opportunity to show off your agency to the media, potential donors, volunteers and clients. Be creative and get the message out about what your agency does.  

  • Feature your volunteer team in your agency member/donor newsletter to report your success to the community. Other communication tools might include your web site, and Letters to the Editor (to thank your volunteers). Please share any published items with the United Way office.  
  • Generate ideas to recognize your volunteer team while they are at your agency. It is one of the best ways to ensure they will return one day to help again. 
  • Prepare an information packet about your agency for your Day of Caring volunteers.  
  • Invite the volunteers back later in the year (to see the blooming daffodils that they planted, or to participate in an activity at the recreation center they painted).
  • Download the Agency Manual for more ideas.

How to Participate

The United Way Laurence E. Richardson Day of Caring is an incredible opportunity to tackle large and small projects at your agency or school. You might use a volunteer team to interact with your clients or students, paint or do repair work, or landscape your agencies' grounds. Use your imagination and the resources on this web site to help you develop creative, worthwhile projects that volunteers will enjoy. 

To participate in the United Way Day of Caring, an agency must:

  • Be a non-profit 501(c)(3) or government agency.
  • Have a project that meets a real need and is meaningful for volunteers.
  • Submit projects for individuals (such as home repair for an elderly resident) through a caseworker or sponsoring agency such as AHIP or JABA.
  • Submit projects that can be completed in 4-8 hours.
  • Provide liability insurance to cover volunteers during the United Way Day of Caring.
  • Supply materials for the projects (some materials may be brought by the volunteers, but projects with materials provided by the agency are more likely to be selected).
  • Have a responsible and trusted person to plan the project and to be on hand to oversee the volunteers on the United Way Day of Caring.
  • Review the Agency Manual for additional details.

Planning for the Day

Thorough preparation for the United Way Day of Caring is the key to making the experience a positive one for your agency and the volunteer team. Please take time to plan for the event in the following ways:

General Preparation

  • Make sure that the supplies are onsite and ready for volunteers.
  • Provide water, snacks and/or lunch for volunteers, if possible.
  • Remind clients and staff of the day's activities. Be certain everyone is aware of the plans, to avoid  unpleasant surprises.
  • Have a First Aid Kit on site (including a bee sting kit, band-aids, aspirin, and ice packs).
  • Click here for a printable checklist of reminders on the day.

Connecting with Your Volunteers

  • Confirm volunteer arrival time, keeping in mind that the Kickoff Breakfast Rally could end by 8:15 a.m. and volunteers could be at your door by 8:30 (depending on travel time). Be prepared for this.
  • Encourage the Team Leader to visit the site so that the team is prepared on the day.
  • Verify the number of people participating.
  • Inform them if there is any heavy lifting or moving of objects.
  • Is there ample parking for your volunteers? If not, make alternate plans. Suggest car-pooling to the teams or long term parking is available at the Rally location.
  • Remind Team Leaders to leave the agency and project site phone numbers with their co-workers in the event that an emergency arises and they need to be contacted during the day.
  • Click here for a printable checklist of reminders on the day.

Risk Management

  • As with all service projects, careful planning and risk management practices are essential.
  • Evaluate your project; acknowledge and identify potential risk factors.
  • Establish effective supervision procedures.
  • Ensure that volunteers are covered by your agency’s liability insurance policy.
  • Communicate with volunteers about risks involved and determine volunteers' qualifications.
  • Make sure the workplace is free of potential safety hazards.
  • To review a more detailed safety plan please see pages 9-12 of the Day of Caring Agency Manual .


If your agency is interested in becoming involved with the United Way Day of Caring, please check out these downloads for helpful information on communications with volunteer teams prior to the United Way Day of Caring, project planning tools, safety information and more.


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