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Preparing for a Successful United Way Day of Caring

DoC LOGOforWebThe registration deadlines have passed, teams have selected their projects, and our office is busy putting the final touches on planning for the United Way Laurence E. Richardson Day of Caring on September 18th. State Farm is graciously wrapping up the planning of our Kick-Off Breakfast scheduled for 7:30AM on September 18th at Albemarle Square. So, what should teams and nonprofits be doing to make sure the day is rewarding and impactful?


Scheduling the deadlines and Project Selection earlier this year served many purposes, including giving nonprofits and teams more time to organize plans for the event, make travel arrangements, communicate, and make site visits. Check out below for some ways that you can prepare for this year’s United Way Day of Caring:


Volunteer Team Leaders

  • Communicate regularly with your team about parking, what to wear, whether food will be provided, what time to arrive, and back-up plans for bad weather.
  • Reach out to the contact at our project site, as well as any other team leaders that you’ll be working with to schedule a site visit. Site visits will give you a chance to check out the parking situation, double check for poison ivy, and make sure that your team will have enough supplies to complete the project.
  • Share a breakfast invitation with the members of your team.
  • Send the names of your team members to the United Way in this format.
  • Arrange for team t-shirts and if you’ll use First Systems & Resources, order today!
  • Check out this checklist to be sure you’re fully prepared for the United Way Day of Caring!

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Nonprofit and School Project Coordinators

  • Be sure to communicate with the Team Leader(s) for your projects about rain plans, parking, whether food will be provided, supplies needed, appropriate clothing, any liability forms that need to be filled out. (See this checklist for more).
  • Schedule a time for the Team Leader(s) to come visit your site to walk through the project and ensure that you’ll have enough supplies to complete the project.
  • Purchase all supplies needed in advance and/or ensure that the Team Leader is planning to bring along supplies for the project.
  • Plan a way to engage the volunteers while on site. For instance, provide a lunch with staff, offer a tour of your office, or have Board members stop by to thank volunteers.
  • Find out the best way to send a thank you note after the event and get contact information for the thank you notes.


Please be sure to use the extra time this year leading up to the United Way Day of Caring to carefully plan for a meaningful day for each volunteer. The happier volunteers feel leaving the project sites after the event, the more likely they will be to continue to volunteer in our community!


Any questions? Please email This email address is being protected from spambots. You need JavaScript enabled to view it. , United Way Volunteer Center director


Posted by: Jessica Snyder, United Way Volunteer Center director

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